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Information Regarding COVID-19 and OSD Accommodations

UC San Diego is providing continuous updates regarding the Coronavirus at


The University’s face covering mandate exempts students with medical conditions, mental health conditions, and disabilities that prevent them from wearing masks. Should a student wish to request an accommodation because they are exempt, they should email the OSD at and write "face covering exemption request" in the subject line. An interactive process appointment will be scheduled, and during the meeting, the student can share how wearing a face covering impacts their disability. Additional documentation may be requested before the OSD makes a determination on the exemption.


UC San Diego requires all students to undergo regular Covid testing as part of its Return to Learn Program. For more information about testing, visit the Testing and Screening webpage. Students who are requesting to be exempt from testing due to a disability should email the Office for Students with Disabilities (OSD) at and write "Covid testing exemption request" in the subject line. An interactive process appointment will be scheduled, and during the meeting, the student can share how Covid testing impacts their disability. Additional documentation may be requested before the OSD makes a determination on the exemption.

OSD is working with numerous departments, divisions, and units to communicate information regarding accommodations for students with disabilities for Winter 2022, and we will be providing updates here.


If you are a medical or mental health provider, please email (DO NOT FAX) documentation to or and it will be forwarded to the student's Disability Specialist.


National Emergency Library

Free e-texts available to students through the National Emergency Library:


Academic Achievement Hub

The Academic Achievement Hub services are offered remotely. They provide access to supplemental instruction/study groups, content tutoring, and learning strategists. They are also offering FREE workshops to UC San Diego students to help revisit topics that are needed to succeed in the series and/or their current course. To learn more about the services offered by the Academic Achievement Hub, visit


Winter 2022 Accommodations

Students who have specific concerns or questions are encouraged to email their Disability Specialist or the general OSD email account at

Winter 2022 AFA letters for accommodations will be sent out on the first day of instruction. Please email your OSD Disability Specialist to request accommodations for the Winter Quarter. Depending on your situation, you may be asked to provide updated documentation or information.

Information for Students

Students Who Received Accommodations During Fall 2021

  1. If you received accommodations during Fall 2021 and would like to request the same accommodations for Winter 2022, please email your OSD specialist using the subject line "Requesting Winter Accommodations." Your Specialist will review your file and let you know if you need to provide updated documentation for the Winter Quarter before accommodations can be determined.
    If you do not need to provide this, your Specialist will add your accommodations to the OSD student portal and you will receive an email letting you know when you may access your AFA letters electronically. Paper AFA letters will NOT be distributed.
  2. If you received breaks (of any type) during exams, your Winter Quarter AFA letter will indicate that you are eligible for extra time (.25) PROVISIONALLY FOR WINTER in lieu of breaks for courses that are offered remotely. This accommodation MAY continue into the Spring but only for courses that will be offered remotely.
  3. If you are requesting accommodations for housing or dining, those AFA letters will be scanned and emailed to you as those requests cannot currently be processed through the portal.

Students Who Have Not Received Accommodations Through The OSD Previously

This includes those with temporary limitations (concussions, broken bones, etc.)

  1. All intake appointments will take place over the phone/Zoom. Please schedule an appointment by leaving a message at (858) 534-4382 or emailing us at and provide us with the following information.

    If you are emailing, we suggest you copy and paste items #1 - #7 into the body of your email and then provide us with the information. This will expedite your request.

    1. Your first and last name
    2. Your PID if you have one
    3. Your telephone number
    4. Your UCSD email address
    5. The reason you are requesting an appointment
    6. At least 3 days/times you are available during the next 5 business days between 8 a.m. – 4 p.m. Monday – Friday for a 45 minute appointment.
    7. Whether you prefer a Zoom or phone appointment

    We will respond to you within 24 university business hours at either your UCSD email address or from a blocked phone number, so please pick up the call. The more information you can provide us initially, the faster we will be able to schedule your appointment.
    If you are deaf or hard of hearing and would prefer to have your intake conducted via email or through Zoom with captions, please let us know.
  2. Before your appointment, complete the intake and consent forms which may be found on the OSD website: and email them back to These will be forwarded to your Disability Specialist before your appointment.

Students Requesting Alternative Text Formats

If you are requesting and have been approved for e-texts, please email Adrian Contreras at and copy In the Subject line write "E-text request" and in the Body provide the following information:


a. your full name and PID
b. your phone number
c. the name of the course and the name of the instructor
d. the title and author of the book
e. the 13 digit ISBN and the name of the publisher


You MUST also upload a copy or picture of your receipt. Books may NOT be rented or borrowed.

We will follow up with you within 48 University business hours regarding your request. If you are requesting Braille or large print font, please email your Disability Specialist directly and copy

Students Requesting Note-taking Accommodations

Because some course content will be delivered remotely for Winter either through Zoom, Canvas, and/or other online platforms, note-taking accommodations may not be needed if students can view videos and podcasts multiple times. However, if students believe that peer note-taking is still needed, they should complete the Note-taking Request Form.

Printed notes will NOT be available for pick up at the OSD during the Winter. All notes will be emailed directly from the note-taker to the student's UCSD email account, unless the student indicates an Alternate Email.

Additional questions may be directed to the student's OSD Specialist or to

Information for Faculty

Should you have specific questions or concerns about how best to provide accommodations, please email the OSD at and type "Questions re: Winter 2022" in the subject line.

Course Instruction

Authorization for Accommodation (AFA) letters will be sent electronically through the OSD Student Portal. NO PAPER AFA LETTERS WILL BE ISSUED. Please check your SPAM email account to ensure receipt of the electronic AFA.

All course content for Winter 2022 must be provided in accessible formats. Please use the following resources to assist you as you create course content:


Exams and Quizzes

  1. Accommodations for exams and quizzes must be provided to students, and instructors may need to edit the allotted time for individual students in Canvas.
  2. “Extended time on exams” applies to timed online exams. A timed online exam is when a specific time frame (i.e., 60 minutes) is set for the students to complete the exam. In the case of students with 1.5 exam time, the time that the student has access to the exam would need to be changed to 90 minutes.
  3. “Extended time on exams” does not apply to a “take home” exam or assignment for which students have 24 hours or more to complete. However, in this case, extensions on assignments could be considered, if this accommodation is also authorized. Again, instructors may need to edit the allotted time for individual students in Canvas.
  4. If students received breaks (of any type) during exams as an accommodation, their Winter AFA letter will indicate that they are eligible for extra time (.25) PROVISIONALLY FOR WINTER in lieu of breaks.
  5. If students have “Access to professor or TA for exam clarification” as an accommodation, then the instructor or TA should be available by email during the time of the exam.
  6. Students should NOT be required to come to campus to fulfill any exam accommodations, such as having the students come to campus to provide them with a “separate testing location.” By taking the exam online at home, the “separate testing location” accommodation is being met.
  7. If students use a screen reader or other assistive technology, or needs the exam enlarged or in Braille, this may not be possible through Canvas. It may be best to provide the exam to the student in a Word document and ask them to return the completed exam via email.
  8. In order to provide Universal Design for Learning, Canvas settings should be adjusted to allow student to view ALL exam questions at once, instead of only being able to see one question per page. This allows for review of answers before submitting the exam.