On or after the first day of instruction, once you have received an email informing you that your Authorization for Accommodation (AFA) letters have been shared electronically with your Instructors and the OSD academic department Liaisons, you must arrange to meet with your Instructors/OSD academic department Liaisons.
During your meeting with the Instructor/OSD academic department Liaison, review the course syllabus and discuss accommodation arrangements for each quarter; i.e., where will accommodated quizzes/exams take place? How do you inform your instructor of the need to utilize your accommodation of extended time on assignments or a quiz/exam reschedule, if these accommodations have been approved by the OSD?
For accommodations that include “occasional extensions,” “occasional reschedule,” etc., please note that “occasional” means that this will occur infrequently, or every once in a while. With rare exception, this does NOT apply to every quiz, exam, assignment, etc. Remember that it is your responsibility to inform your instructor/TA of your disability related need for an assignment extension or exam/quiz reschedule at least 24 hours in advance, and it is up to the instructor/TA to determine the new assignment due date or exam/quiz date.
STUDENTS MUST confirm their accommodations for quizzes/exams, contact their Instructor/OSD Liaison at least 72 university business hours, excluding holidays and weekends, (3 business days) in advance. Unless there are extenuating circumstances, your Instructor/OSD academic department Liaison should already be aware of your accommodation needs because you followed the directions in Item #3! If you make a request for quiz/exam accommodations within less than 72 university business hours the instructor/department will make best efforts to accommodate the last minute request. However, please understand that they may not be able to do so and you will have to take that exam with the class. You and the instructor should then coordinate accommodations for any remaining quizzes/exams.
Pending TTC approval: If your instructor informs you that you will be completing your quizzes/exams in the Triton Testing Center (TTC), then you must register with them as soon as possible to secure a space. Similarly, should you drop or withdraw from a course and you have scheduled quizzes/exams with the TTC, please cancel those reservations so that the space can be made available to other students. If the TTC does not have space available on the day and time of your scheduled quiz/exam, then you MUST contact your professor and the OSD academic department Liaison immediately to arrange quiz/exam accommodations in departmental space.
If you are registered with the TTC, and your accommodations change or are updated during the quarter, you must update your accommodation form with TTC: Updating your Testing Accommodations.
If you withdraw from a class, please send an email to the Instructor, TA and OSD academic department Liaison to inform them so that they may cancel any quiz/exam accommodation arrangements they may have made for you.
You are responsible for starting the exam/quiz on time. If you are eligible for extended time for exams/quizzes and you show up late, you will still get your accommodated extended test time (if you are eligible); however, the end time for the exam/quiz time WILL NOT be extended to excuse your tardiness. Please note that the instructor/TTC may or may not extend a grace period to all students and allow them to start the exam a few minutes late.
You are responsible for bringing all items that you will need to the exam/quiz. These may include pens, pencils, calculators (if allowed or authorized as an accommodation), ear plugs, magnifying glass, blue books, scantrons, etc. You will NOT be allowed to bring any personal items (purses, backpacks, books, cell phones, laptops) into the exam room.
If assistance is needed and/or you feel that reasonable and appropriate accommodations are not being provided in a timely manner, you must contact the OSD immediately via phone (858.534.4382) or email (osd@ucsd.edu) and request assistance from an OSD Staff Member. If issues remain unresolved, you may also contact the OSD Director.
If you need to drop a class after the withdrawal deadline, you must contact your College and work with them on this request.
The OSD is unable to provide an Incomplete Grade (I) for a course as an accommodation. You must work directly with your instructor regarding this request and complete and submit this form.
Accommodations will not be provided retroactively.
You MUST email the OSD at osd@ucsd.edu OR your disability specialist each and every quarter to request your AFA letters; this is not done automatically.
You may request accommodations for a subsequent quarter any time after registering for classes by emailing your OSD Specialist or osd@ucsd.edu. You may be asked to obtain updated documentation that verifies your current functional limitations.
You are responsible for checking your @ucsd.edu email for announcements from the OSD, your Instructors, and OSD academic department Liaisons. Exceptions may not be made for students who fail to receive, read and respond to their UCSD email in a timely manner. For information on your ucsd.edu email account please visit Computer and Email Accounts.